Eliminating the Work from Paperwork

Teachers across the nation struggle with keeping an overwhelming number of papers organized.  Whether you teach kindergarten or high school, you no doubt have piles that need to be kept and dealt with at a later date, but no one systems works for everyone.  The trick is the find the system that works for you.  Here is a list of my favorite ideas, tips, and hacks for keeping student work to be graded and copies of worksheets for upcoming lessons in easy to find systems.  Our class time is so valuable for wasting time sorting through piles and our family time is too important to lose anytime to shifting papers around the dining room table.  Hope you find a solution that works for you!

My personal system is a combination of several strategies.

  • First, I keep one tub for each day of the week that is large enough to hold 8.5 x 11 paper flat.  I like a tub without a lid so that it can hold more than paper.  As a prep a unit I can put in student copies of papers, manipulatives for math lessons, and supplies for science labs.
  • To keep my units organized I use a binder for each unit with a pocket divider in the front that holds task cards and game pieces.
  • To eliminate papers piles wating to be graded I hightly recommend grading smarter, grade them while you are sitting at the teacher table.  This has multiple benefits.  First, you are not trying to track them down to grade later. Second, it keeps kids focused because they know they can’t leave your table until it’s finished. Third, and most beneficial, the students get immediate feedback.  Reteaching and additional practice happens right away.  Finally, I can hand it back right away and have the student file it their take home folder saving me from spending my time to do that later. I know some of you are thinking about homework, which is a topic for another day but I assign very little and don’t take more than a completion grade on it.
  • For those papers that can’t be graded immediately, I keep one tray.  My rule is that it has to be empty by Friday or I have to put some of it in the “special file” (a.k.a. the trash can).  No one has ever asked me for a paper that went to the special file!
  • For graded papers, I use a file box with a folder for each child, in alphabetical order and quickly file those for kids to take home at the end of the day or week.

Here are a few more creative ways to think about paper management from other amazing teachers!

Using drawers

Using craft boxes

Using Technology

For Middle School

Managing Water Bottles

My favorite hack this year was, by far, for water bottle storage. I’ve spent so much time telling my students to put water bottles away when they were supposed to be paying attention, watching spills ruin papers and send me back to the copier for replacements, and listening to the popping of lids as they open and shut. All the shuffling of the water bottles made me crazy and I was ready to outlaw them all together. However, hydrated students are healthy and ready to learn, so when I saw this idea, I had to try it. It was the BEST!

All you need is an over the door shoe bag. Mine holds 24 bottles. In my room kids come in each morning, fill their bottles, close the lid tightly, and find a spot for it on the door. Students are allowed to get up and get a drink from their water bottle during transitions and independent work time without asking permission as long as they don’t disrupt others. They are not allowed to get up for a drink while I am in the middle of a lesson. Kids can refill their water bottles at lunch if needed, and they take them home at the end of each day. It has save tons of time formerly wasted at the water fountain!